Constitution Article 8
Article 8 ‐ Duties of the National Secretary‐Treasurer[edit]
Section 1[edit]
The National Secretary‐Treasurer shall receive all monies due and owing to this Union and shall give proper receipt for such monies as are collected. Such monies shall be deposited in separate bank accounts held in the name of this Union. The National Secretary‐Treasurer shall have prepared and mailed to the National President and other members of the National Executive Board and to each subordinate body, an annual financial report of the receipts and disbursements of this Union and its assets and liabilities, and s/he shall be responsible for preparing all other reports required by this Constitution or by law. In addition, s/he shall submit a financial report to the Mail Handler National Convention and quarterly reports to Local Unions.
Section 2[edit]
The National Secretary‐Treasurer shall be required to review and approve or disapprove the expenses of the National President.
Section 3[edit]
The National Secretary‐Treasurer shall record, or cause to be recorded, the proceedings of all National Conventions and such meetings of the National Executive Board as the Board may desire to have recorded, and s/he shall also prepare minutes of all Executive Board and Presidents’ meetings and shall distribute copies of such minutes to Local Unions within 30 days.
Section 4[edit]
The National Secretary‐Treasurer shall be responsible for developing and overseeing a uniform system of accounting and record keeping for the National Union and Local Unions and either s/he, or his/ her designee, may inspect the books or records of Local Unions on an equitable basis from time to time to assure compliance with prescribed standards and procedures.
Section 5[edit]
The National Secretary‐Treasurer, with the approval of the National Executive Board, may designate one or more competent auditors to examine the records and accounts of the Local Unions.
Section 6[edit]
The National Secretary‐Treasurer shall order an annual audit of the National Union’s finances by an outside Certified Public Accountant. Such audit shall be made in accordance with the professionally accepted standards for auditing labor unions. The auditor’s report shall be published and distributed to the membership each year.
Section 7[edit]
The National Secretary‐Treasurer shall be required to maintain corrected Regular and Associate Membership and Mailing Lists, effecting updates and changes within 30 days of receipt of changes, and shall distribute such corrected Mailing lists, upon request, to the respective Locals.