Article 2 Duties of Officers 2020

Article 2 Duties of Officers 2020

President and Executive Board and Council

The President and Executive Board and Council will approve an annual budget. The budget will be finalized prior to the end of the second quarter each year. The budget will include provisions for the sending delegates to the National Convention and all approved programs including a budget for “Open Season” for the Mail Handler’s Health and Benefit Plan.

Treasurer

The Treasurer will ensure that a detailed Treasurer’s Report is submitted at each quarterly meeting of the Local Executive Board and/or Council. The report will include a list of all expenditures and deposits made by our Local Union since the last meeting. This detailed report will include all expenditures indicating date paid, check number, payee, amount and purpose including documentation for any voided checks. This report will be available at each Executive Board/Council meeting for any/all Executive Board/Council members to review. The Treasurer will highlight or otherwise note all expenses other than normal monthly expenses to make it easier for others to review.

Every effort shall be made to have actual signatures of the President and Treasurer on all Local Union checks. Facsimile stamps for the President and/or Treasurer are to be used only on their approval. Every effort shall be made to gain pre-approval. Any checks bearing the facsimile signatures shall be initialed and approved by the appropriate officer upon receipt of the bank report and checks.

When the Annual Local Audit is completed, all members of the Executive Board/Council shall receive a copy as soon as possible.

The Treasure shall be responsible to take an annual inventory for all Union owned equipment and maintain an up to date file of such Union owed equipment and property.

Branch President

The Branch President of each installation shall ensure that bulletin boards are current and shall also ensure timely postings of National Mail Handler news, Local Labor/Management Minutes, Local Executive Board and/or Council Minutes and Branch Union meeting notices.

No publication, literature or posting on Union bulletin boards shall be permitted until first being reviewed by the Branch President. It shall be the responsibility of the Branch President to police and enforce this provision. If there is a question regarding the appropriate nature of the posting, the Local President shall make the final determination.

Each Branch President (or Officer) shall be responsible for any Union purchased equipment and upon his/her leaving the office held, he/she shall immediately surrender all Union owned equipment, property, keys and records to his/her successor or the Local Union headquarters office.

Meetings and Recording Secretary

The Local Council prohibits the use of alcoholic beverages during the Branch meetings and the General Membership Meetings within this Local.

The Recording Secretary shall identify who proposed and who seconded all motions put before the Executive Board and/or Council. If any member of the Executive Board and/or Council request a formal tally of any particular motion, the Recording Secretary will include how each member voted in the minutes of the meeting.

The Recording Secretary shall ensure that all Executive Board and/or Council minutes are sent to all Officers within ten working days of the next scheduled Council and/or Executive Board meeting for consideration of additions and/or corrections to said minutes. The responses from Executive Board/Council members should be communicated by telephone or in writing to the President within seven (7) days from date that the minutes were mailed.

HANDLERGRAM

All members of the Executive Board and/or Council may submit articles for the quarterly HANDLERGRAM – Local 315’s Union publication.

Political Action Committee – PAC

All current and future members of Local 315’s Executive Board/Council are strongly encouraged to show their leadership by becoming financial contributing members of the Mail Handlers ‘Political Action Committee’ (PAC).

Vacancy in Office

In the event of a vacancy in office of Local President, the Vice-President shall assume the office of Local President.

VP Refusal to Assume office of Local President

In the event that the Vice-President does not want to assume the office of Local President, there shall be a posting to the membership of this Local notifying them of this, and requesting that any member in good standing wishing to be considered for this position shall submit their name in writing to the Council. This posting shall be up for not less than fourteen (14) calendar days. The Vice-President shall then call a meeting of the Executive Board within three (3) working days for the purpose of filling the office of Local President from among the members of this Local who submitted their names and who meet the qualification for office as determined by the Constitution, to serve the unexpired term of office.

Other Vacancies in the Executive Board

In the event of any other vacancy in the Executive Board develops, there shall be a posting to the membership of this Local notifying them of the vacancy, and requesting that any member in good standing wishing to be considered for the position shall submit their name in writing to the Council. This posting shall be up for not less than fourteen (14) calendar days. The Local President shall then call for a meeting of the Executive Board within three(3) working days for the purpose of filling the office of Local President from among the members of this Local who submitted their names and who meet the qualifications for office as determined by the Constitution, to serve the unexpired term of office.