Leave LMOU2018

Section C-1 Seniority Principle

Opportunity to schedule his/her vacation periods shall be offered to each employee on his/her tour and in his/her leave sign-up area. Sign-up areas shall be:

1. 010;
2. FLATS;
3. USS;
4. EPPs;
5. AMF

Section C-2 Time Limit for Making Choice

Each employee shall be expected to exercise his/her option of a choice in the initial sign-up within a 24-hour period after he/she has been personally notified. If he/she fails to do so, he/she will be bypassed, after which he/she may exercise his/her option of choice when ready to do so within the periods still open. This is with the understanding that those employees junior to him/her who signed the vacation list in the interim will not be required to give up periods of annual leave they have chosen.

Section C-3 Canceled Leave Posting

If an employee needs to cancel a signed for leave period, a written request must be submitted to the appropriate unit supervisor. If the request is submitted at least 14 calendar days prior to the beginning of the service week of leave period to be canceled, that leave period will be posted on the appropriate bulletin board with a request for bids to be submitted. The leave period will be awarded on a seniority basis within a sign-up area. Only those employees with a minimum 40 hours uncommitted leave may bid on the vacated leave period.

Section C-4 Station Based Employee Principle

Any Mail Handler performing either full-time duty at a station or branch or duty divided between the Main Office and a station or branch and whose absence on annual leave would require replacement to be furnished from the Main Office will sign the vacation book at the Main office for the respective tour and floor that the replacement will be furnished from.

Section C-5 Consultation on Vacation Schedule

Management will inform the Union when the annual leave schedules are ready prior to distribution. Management will distribute the vacation slots in accordance with the formula specified in the National Agreement. Such determination will be based on PP data. The Union will designate representative to circulate the annual leave schedules for employee sign up.

Section C-6 Period Covering Sign-up book

The annual leave sign-up book shall cover the period starting with the first week of PP 06 through the last week in PP 05.

Section C-7 Vacation Sign-up Slots

Employees are expected to take their scheduled annual leave during the time they schedule it, unless some emergent condition prevents them from doing so.

Section D Choice Vacation Period

The choice vacation period will be 23 consecutive weeks commencing on the last Saturday in April and the three (3) week period which encompasses spring break for Oregon and Washington.

Section E Beginning Day

Vacation will start on the employee's first scheduled work day, within the service week, after his/her two (2) regularly scheduled days off. employees with Tuesday/Wednesday or Wednesday/Thursday as their regularly scheduled days off will begin their leave in the week prior to the week signed, following their SDO of this period week.

Slots available for sign-up will be based on service weeks. Once a slot is signed up for, it shall void remaining days in that service week.

Section F Length

1. The first sign up is limited to the Choice Vacation Period.
2. Employees will be eligible to sign up to a maximum of three (3) consecutive weeks in the choice vacation period.

Section G Attendance at State or National Convention

Attendance at National or State Conventions shall not be charged to the choice vacation period, but if a delegate intends to use annual leave to attend the Convention and can sign for the week on the schedule by seniority, he/she will be expected to do so.

Section H Maximum Number on Leave

The maximum number of employees who shall receive leave during the choice vacation period shall be determined by the following formula during each leave year:

The total number of full time and part time employees as of the the pay period two (02) roster, multiplied by the two or three weeks they are entitled to in the choice vacation period, divided by the number of weeks during the choice vacation period rounded up to the next whole number of weeks.

Section I Official Notification of Annual Leave Approval

The employee's signature in the official vacation sign-up book shall serve as official notification of approval of annual leave requested.

Section K-1 Second Sign-up

A second sign-up will be held for the employees to schedule the remaining leave that they may have earned during the year.

Section K-2 Application for Other Annual Leave

Applications for annual leave other than signed leave shall be made on-the-clock by a daily annual leave sign-up list in the working area established for leave schedules. Leave, if granted, will be determined by drawing of names on the list for that given day, regardless of where that employee is working at the time. For advanced requests of Annual Leave of eight (8) hours or more outside the Sign-up Book, the employee will contact his/her immediate Supervisor. The immediate Supervisor will determine, subject to work conditions, whether or not the employee can be granted the leave and shall inform the employee as soon as possible, but in no event later than the end of the tour on the work day following the day on which the request was made. Where no actions was taken within the this period the request for such leave must be approved.

Section K-3 Application for Other Vacant Weeks

After the sign-up, all remaining vacant weeks will be identified. Application for these vacant weeks must be made at least seven (7) days in advance for the week of leave involved. Employees may sign for vacant weeks in their respective current leave section. A minimum of three (3) days if leave must be taken, and the remaining days will not be available to other employees. Approval will be indicated by the employee's immediate supervisor's initials in the leave book. Employee must have 40 hours of previously uncommitted annual leave for each week signed, except those employees who have at least 24 hours of uncommitted annual leave, but not more than 40 hours, may sign for one week.