Article 31 Union-Management Cooperation NA2022

Article 31 Union-Management Cooperation

§ 31.1 Membership Solicitation

The Union may, through employees employed by the Employer, solicit employees for membership in the Union and receive Union dues from employees in non-work areas of the Employer's premises, provided such activity is carried out in a manner which does not interfere with the orderly conduct of the Employer's operation.

§ 31.2 Electronic Communication

The Employer shall, on an accounting period basis, provide the Union at its national headquarters with electronic communication containing information as set forth in the Memorandum of Understanding regarding Article 31.

[See Memo and Letter, pages 214-215]

MOU Article 31 – Electronic Communication/Accounting Period Report

Pursuant to the provisions of Article 31 of the National Agreement, the Employer shall, on an accounting period basis, provide the Union with an electronic communication containing the following information on those in the bargaining units:

1. SSN	14. Rate Schedule
2. Last Name	15. Nature of Action
3. First Initial	16. Effective Date
4. Middle Initial	17. Pay Grade
5. Address	18. Pay Step
6. City	19. Health Benefit Plan
7. State	20. Designation Activity
8. ZIP Code	21. Enter on Duty Date
9. Post Office Name	22. Retire on Date
10. PO State	23. Layoff
11. PO ZIP	24. Occupation Code
12. PO Finance Number	25. Pay Location
13. PO CAG

Social Security Numbers (SSNs) will continue to be provided to the National Office of the National Postal Mail Handlers Union. The NPMHU will ensure that all SSNs provided will be kept confidential. Employee Identification Numbers (EINs) will be provided to the National Office of the NPMHU, and in place of SSNs to Union Officials at the Local Level.

LOI Article 31 - Information/Reports

As a result of the discussions held regarding Article 31 of the National Agreement, the Employer shall provide to the Union the information and reports listed below at the frequency designated. The Union shall compensate the Postal Service for its actual costs associated with the systems, programming and production, unless specifically indicated otherwise.
The information and reports shall be provided through the Office of the Vice President, Labor Relations, at the costs and frequencies listed below:

INFORMATION	COST	FREQUENCY
1. ORPES Report	No Cost	Accounting Period
2. National Payroll Hours Summary Report	No Cost	Accounting Period
3. 200 Man Year Report	No Cost	Accounting Period
4. Listing of Associate Offices, Districts, Areas	No Cost	Accounting Period
5. Dues Check Off With Full First Name and Union Anniversary Date	No Cost	Pay Period
6. Safety Data from Form 1769 employee identification; with scrambled social security numbers)	Actual cost not to ex- ceed $2500	Annual
7. Financial and Operations Statement Summary	No Cost	Accounting Period

Additionally, in January of each year of this Agreement, the Postal Service shall provide the Union, at its request, with electronic communication containing the information it agreed to provide it on its membership in 2022 from the following files:

1. Salary History File
2. Hours History File
3. Employee Master File
4. W 2 Information/Gross Salary File

All actual costs associated with the systems, programming and production of the information shall be borne by the Union, although the Postal Service shall make reasonable efforts to retain and reuse the computer programs used in previous years.

Since the methods, means and types of information collected by the Postal Service are subject to change, the availability of any information or reports are dependent solely on the Postal Service's determination to keep such records.

§ 31.3 Information

1. The Employer will make available for inspection by the Union all relevant information necessary for collective bargaining or the enforcement, administration or interpretation of this Agreement, including information necessary to determine whether to file or to continue the processing of a grievance under this Agreement. Upon the written request of the Union, the Employer may require the Union to reimburse the USPS for any costs reasonably incurred in obtaining the information.
2. Requests for information relating to purely local matters should be submitted by the local Union representative to the installation head or designee. All other requests for information should be directed by the Union to the Vice President, Labor Relations.
3. Nothing herein shall waive any rights the Union may have to obtain information under the National Labor Relations Act, as amended.

§ 31.4 Committee

The Employer and the Union, believing that improvements in the work life can heighten employee job satisfaction, enhance organizational effectiveness, and increase the quality of service and that these objectives can be best accomplished by joint effort, hereby continue, at the national level, a joint Committee to Improve the Quality of Work Life.

(The preceding Article, Article 31, shall apply to Mail Handler Assistant employees.)