Bylaws 2020

Documents

Bylaws 2020

Source documents showing approval letter from Paul V. Hogrogian National President of NPMHU for bylaw changes made by Local 315's Executive Council with one dissenting member, Margaret [Huntington] Green, State Representative.

NPMHU Local 315 Bylaws 2020

Bylaws 2014

Source documents of Local 315 Bylaws 2014

NPMHU Local 315 Bylaws 2014

Bylaws Comparison 2014 vs. 2020

NPMHU Local 315 Bylaws Comparison

Article 1 Salaries and Compensation 2020

President’s Salary/Benefit Package:

Salary The base salary of a full-time President will be figured on that individual’s hourly postal rate with a 40-hour work week. In addition, the President will receive an additional 25% of his/her base salary. The President will receive all contractual and COLA raises and any bonuses which are received by Mail Handlers. If it is a percentage raise, that raise will be at the current Mail Handler rate of pay for the President. All contractual and COLA increases gained by the Office of President will become part of the President’s base salary.

Benefits Local 315, as the President’s employer, will make payment directly to the Disbursing Officer for the employer portion of health and life insurance and Postal retirement contributions not to exceed the benefits that the President had in the year prior to taking office. Local 315 will match the President’s contribution to TSP up to a maximum of 5%. Local 315 will automatically contribute 1% to TSP if the President elects to not make voluntary contributions. Local 315, as employer, will pay into the LIUNA Pension Fund as required by the LIUNA Local Union and District Council Pension Fund Agreement.

Sick Leave The President will accrue sick leave at the rate as if he/she was still employed by the Post Office. The President can accumulate a maximum of 320 hours. At the end of each year all unused sick leave in excess of 320 hours will be bought out by the Local at the President’s Postal Base Salary.

Annual Leave The President will accrue annual leave at the rate he/she was as if still employed by the Post Office. The President can accumulate a maximum of 320 hours. At the end of each year all unused annual leave in excess of 320 hours will be bought out by the Local at the President’s Postal Base Salary.

Other Officer/Personnel Compensation:

1. All Union officials (salaried or hourly) and any Union member paid by Local 315 for work or services to Local 315 will submit and sign either a “Time Sheet” and/or a “Monthly Report of Business Expense” form (if applicable) for each pay period in which they are paid by Local 315. All hours on any given day will be documented by: 1) start time; and 2) the type of work done or services provided.
2. Compensation for lost wages of non-salaried officers/personnel on approved Union business be paid on a “no-gain” basis according to their current Mail Handler rate of pay. No compensation will be made for loss of overtime. Authorizations for payment of Union business must be approved by the Local President or his/her designee.
3. Union officials/personnel will be compensated for any lost annual/sick leave due to Leave Without Pay (LWOP) for approved Union business. Payment for lost leave must include proper documentation (3971’s). Request for compensation must be submitted no later than December 31st of the year following the requested compensation., (i.e., request for 2007 Lost AL/SL must be submitted no later than December 31, 2008.
4. No officer shall receive severance pay of any kind except for documented and credible sick and annual leave balances.

Article 2 Duties of Officers 2020

President and Executive Board and Council

The President and Executive Board and Council will approve an annual budget. The budget will be finalized prior to the end of the second quarter each year. The budget will include provisions for the sending delegates to the National Convention and all approved programs including a budget for “Open Season” for the Mail Handler’s Health and Benefit Plan.

Treasurer

The Treasurer will ensure that a detailed Treasurer’s Report is submitted at each quarterly meeting of the Local Executive Board and/or Council. The report will include a list of all expenditures and deposits made by our Local Union since the last meeting. This detailed report will include all expenditures indicating date paid, check number, payee, amount and purpose including documentation for any voided checks. This report will be available at each Executive Board/Council meeting for any/all Executive Board/Council members to review. The Treasurer will highlight or otherwise note all expenses other than normal monthly expenses to make it easier for others to review.

Every effort shall be made to have actual signatures of the President and Treasurer on all Local Union checks. Facsimile stamps for the President and/or Treasurer are to be used only on their approval. Every effort shall be made to gain pre-approval. Any checks bearing the facsimile signatures shall be initialed and approved by the appropriate officer upon receipt of the bank report and checks.

When the Annual Local Audit is completed, all members of the Executive Board/Council shall receive a copy as soon as possible.

The Treasure shall be responsible to take an annual inventory for all Union owned equipment and maintain an up to date file of such Union owed equipment and property.

Branch President

The Branch President of each installation shall ensure that bulletin boards are current and shall also ensure timely postings of National Mail Handler news, Local Labor/Management Minutes, Local Executive Board and/or Council Minutes and Branch Union meeting notices.

No publication, literature or posting on Union bulletin boards shall be permitted until first being reviewed by the Branch President. It shall be the responsibility of the Branch President to police and enforce this provision. If there is a question regarding the appropriate nature of the posting, the Local President shall make the final determination.

Each Branch President (or Officer) shall be responsible for any Union purchased equipment and upon his/her leaving the office held, he/she shall immediately surrender all Union owned equipment, property, keys and records to his/her successor or the Local Union headquarters office.

Meetings and Recording Secretary

The Local Council prohibits the use of alcoholic beverages during the Branch meetings and the General Membership Meetings within this Local.

The Recording Secretary shall identify who proposed and who seconded all motions put before the Executive Board and/or Council. If any member of the Executive Board and/or Council request a formal tally of any particular motion, the Recording Secretary will include how each member voted in the minutes of the meeting.

The Recording Secretary shall ensure that all Executive Board and/or Council minutes are sent to all Officers within ten working days of the next scheduled Council and/or Executive Board meeting for consideration of additions and/or corrections to said minutes. The responses from Executive Board/Council members should be communicated by telephone or in writing to the President within seven (7) days from date that the minutes were mailed.

HANDLERGRAM

All members of the Executive Board and/or Council may submit articles for the quarterly HANDLERGRAM – Local 315’s Union publication.

Political Action Committee – PAC

All current and future members of Local 315’s Executive Board/Council are strongly encouraged to show their leadership by becoming financial contributing members of the Mail Handlers ‘Political Action Committee’ (PAC).

Vacancy in Office

In the event of a vacancy in office of Local President, the Vice-President shall assume the office of Local President.

VP Refusal to Assume office of Local President

In the event that the Vice-President does not want to assume the office of Local President, there shall be a posting to the membership of this Local notifying them of this, and requesting that any member in good standing wishing to be considered for this position shall submit their name in writing to the Council. This posting shall be up for not less than fourteen (14) calendar days. The Vice-President shall then call a meeting of the Executive Board within three (3) working days for the purpose of filling the office of Local President from among the members of this Local who submitted their names and who meet the qualification for office as determined by the Constitution, to serve the unexpired term of office.

Other Vacancies in the Executive Board

In the event of any other vacancy in the Executive Board develops, there shall be a posting to the membership of this Local notifying them of the vacancy, and requesting that any member in good standing wishing to be considered for the position shall submit their name in writing to the Council. This posting shall be up for not less than fourteen (14) calendar days. The Local President shall then call for a meeting of the Executive Board within three(3) working days for the purpose of filling the office of Local President from among the members of this Local who submitted their names and who meet the qualifications for office as determined by the Constitution, to serve the unexpired term of office.

Article 3 Stewards 2020

Meetings

Shop Stewards are expected to attend their respective Branch and Steward meetings. Regular stewards shall show cause for not being in attendance.

Article 4 Expenses and Travel

Out of State Travel

Any out of state travel paid by Local 315 should have prior Executive Board approval. When possible, this should be done at regular scheduled Board/Council meetings. In the absence of a meeting, a telephone poll of the Executive Board shall be conducted using Local 315’s telephone poll form TP-3/97.

Meal Allowance more than 50 miles

All persons traveling more than 50 miles from their normal workplace and on Local Union business as authorized by the Local President are entitled to receive meal allowances at the current government rate for each day traveled. For partial days, meal allowances will only be paid for mealtimes spent in traveling and as approved by the Local President.

No Meal Allowance 50 miles or less

No meal allowances shall be paid for Local Union business performed within 50 miles of a normal workplace unless specifically authorized by the Local President.

Mileage

All persons using their personal automobiles for Local Union purposes shall be reimbursed at the current rate per mile allowable by the IRS for actual miles driven, and as authorized by the Local President.

Amounts reimbursable for use of automobiles in lieu of airfare shall be limited to comparable amounts of airfare (plus destination taxi fares or automobile rental costs, if applicable). Only drivers of automobiles shall be reimbursed for mileage and not any passengers. Reimbursement for automobile trips in personal automobiles shall not exceed the expense of a comparable rental vehicle.

Travel Frugality

Means of transportation shall be at the most economical and practical methods for the Local Union and shall be approved in advance of travel by the Local President. Every effort will be made to purchase discounted fares in advance. Expenses for Saturday night stay overs will not be approved unless it is documented that the additional cost of hotels, meals, etc. will save the Union money.

Documentation of Reimbursements

All reimbursable expenses shall be documented on an expense report with full explanations of all expenditures together with supporting receipts.

Dual Convenience

Each person traveling on Local Union business and as authorized by the Local President shall attempt to travel at times most suitable and convenient for the travelers and for the Local Union. The amount of travel time necessary depends on times, places and dates of meetings or Union functions, and means and availabilities of transportation.

Meeting Completion for Reimbursement

Members attending conferences, seminars, conventions or meetings shall not be compensated or reimbursed unless all sessions of business are attended until adjournment unless excused by the Local President or his/her designee.

Credit Cards

All Local Union credit cards are to be used exclusively for Union expenses. NO charges will be allowed for personal expenses.

Advances

No travel monies, except for the approved food allowance at the current government rate will be advanced to anyone. Airport taxi to and from will be reimbursed with proper receipt. Tips for hotel bellmen, airport porter and maid service will be reimbursed.

Records

All travel and expense records will become property of the Local and will remain filed with the Local Office for a minimum of seven years after which said files may be purged with approval of the Executive Board.

Article 5 Union Office

Full-time Local President

The Local President shall work full-time hours as dictated by the needs of the position and shall be accountable to the Executive Board and accessible to the membership of this Union.

Office Management

The Local President is responsible for the operations of the Local Office. Access to its facilities, equipment and information will be coordinated by the President.

Payroll

Persons on the payroll of this Local shall keep the Local President appraised of their location at all times

Article 6 Membership and Good Welfare

Functions

Local 315 shall have two social functions per year as long as funds are available. This does not preclude the Executive Board/Council from endorsing other functions.

Annual Oregon Beach Cleanup

Local 315 shall endorse the Annual Oregon Beach Cleanup in the fall of each year as long as funds are available.

Article 7 Changes to Policy

Proposals to Amend

Any member may submit proposals to amend the Local Union Policies to the Local President in writing. Proposals to amend or change the Local Policies shall be submitted to the Local Union Council.

Administrative Notification

The Local President shall notify the Local Union Council of proposals affecting the Policies and the proposals will appear on the next agenda list for the Council to address.

Article 8 Death Benefits

Sympathy Cards

The Local Union shall maintain a sufficient supply of sympathy cards. Upon notification of the death of a member or his/her immediate family, a card will be sent on behalf of the Union.

The end